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Archives May 2011 July 2010

How to tame your Intranet

Date Posted: Tuesday, 13 July 2010 00:00
Posted By: Web Master

An intranet is one of the most valuable tools an organisation can have if it is relevant, up-to-date, user-friendly, and saves time and money. Unfortunately most intranets are not well-maintained. They are out-of-date, stagnant, chaotic, difficult to maintain and they cost their companies thousands of dollars in inefficiencies.

There is a remedy – elcomCMS – a secure, versatile, easy-to-use software solution that enables easy intranet maintenance by streamlining document management, publishing and archiving, facilitating online collaboration and enabling efficient task completion. elcomCMS is a leading-edge solution which enables organisations to take full control of their Intranet. Users can quickly and easily maintain dynamic content using a browser based administration tool.

Every section of your organisation can benefit by exploiting the efficiencies offered by elcomCMS. Implementing an intranet using Elcom Technology’s elcomCMS can save you time and money while promoting your corporate values, and enhancing and facilitating communication and collaboration between all sections of your organisation.

Human Resources

  • Administer employee details and security clearances
  • Accept and approve leave and other claim forms online
  • Publish OH&S policies and procedures
  • Standardise document formats and styles
  • Approve documents prior to publishing via an automated workflow
  • Provide document templates and forms
  • Provide pay advice
  • Send news flashes to advise of updates to policies
  • Automated archiving and repeal of documents

Corporate Communications

  • Versatile, easy-to-use document creation tool
  • Automated document workflow for document approval
  • Automated archiving
  • Ability to set styles and document formats to maintain corporate branding
  • Staff and customer newsletters
  • Publishing company news
  • Automated email communication by group
  • Secure access can be allocated to document or folder level
  • Ability to hide or publish documents
  • Easily maintain up-to-date, dynamic communications
  • Initiate and receive feedback using forms
  • Initiate staff surveys
  • Maintain a knowledge base


  • Use of online forms for ordering stationery and other equipment
  • Publishing procurement policies and procedures
  • Cataloguing and maintaining inventory
  • Searching inventory


  • Collaboration on projects through document management system
  • Auditing document/project evolution
  • Automated workflow for approvals
  • Standardised contract templates
  • Use of online forms for equipment maintenance requests
  • Use of online forms for service delivery feedback and quality control


  • Sales cycle management
  • Monitoring of sales results
  • Creation of proposal documents
  • Standardised contract and proposal templates
  • Standardised style and format
  • Publishing sales procedure documents
  • Sales forecasting
  • Catalogues – different product ranges
  • Sales tools
  • Current deals and promotions
  • Customer profiles


  • Ability to audit information
  • Publish accounting policy and procedures
  • Audit document trails
  • View inventory and sales information


  • Access and submit HR forms online
  • Access to relevant policy and procedures
  • Keep up-to-date with company news
  • Easily create and edit documents related to their position
  • Search and retrieve documents in the knowledge base
  • Receive regular newsletters via email
  • Complete staff surveys, feedback and request forms
  • Collaborate with other staff members/departments on projects

Is elcomCMS what your organisation needs?

Do you want all sections of your organisation to be pulling in the same direction towards the same goal?

Do you need an efficient and secure means of managing and auditing company documents?

Do your employees need an easy-to-use, searchable Knowledge Base?

Would you like to manage your sales force more efficiently and inform your employees of changes to important policy and procedures?

elcomCMS can fulfill all of these requirements and more. What’s more, as your use of the intranet increases and your online usage grows, Elcom Technology can integrate other modules from its suite of business tools to assist you to leverage off your intranet investment.

Learn about all the possibilities and options of elcomCMS

Have a look at the elcomCMS modules

Tags: Intranets